PRIVACY POLICY

1. Our commitment to your privacy

325 Consulting Pty Ltd ACN 147 956 (“we” or “us”) recognise that your privacy is very important to you and we are committed to protecting your personal information. This policy applies to personal information we handle about our candidates, visitors to our website www.325consulting.com/, users of services we may from time to time provide, and members of the public. It provides information about the personal information we collect and the ways in which we use that personal information. By accessing our website or using our services, you agree to be bound by the terms of this privacy policy.

2. The kinds of information we collect

The kinds of personal information we collect may include:

(a) personal and contact details such as name, date of birth, physical and postal addresses, telephone numbers, e-mail addresses;

(b) information about your prior work history including employers, positions held, salary or wage information, reasons for leaving and details of referees

(c) information about current or ongoing employment or contracting arrangements which we may have arranged or which we are involved in, including information on your performance, workplace incidents, leave or absences;

(d) family circumstances and arrangements, personal references and details of referees;

(e) information regarding your educational, academic and vocational qualifications;

(f) Visa, passport and driver’s licence information; and

(g) bank details, tax file number and superannuation details; ultimately, the kinds of personal information we collect will depend on the dealings you have with us.

We may also collect information about your interests and preferences, other demographic information such as your gender, age and location, and in the case of users of our website anonymous information such as your IP address, browser type, and other software or hardware information . Generally this information is not personal information as it cannot be used to identify you.

You can choose not to provide your personal information to us, but generally the information we request from you is required in order for us to provide you the goods and services we offer.

3. How we collect information

Generally we collect personal information when you voluntarily provide it to us, for example:

(a) when you contact us or send us your resume in response to an advertised position. We may receive this information directly in person, by email or mail, from our website, or we may receive it through an intermediary job provider (e.g. Seek);

(b) when you contact us, meet with us or send us unsolicited information or your resume;

(d) when you enter your personal information into forms on our websites.

We may also collect information from sources other than from you directly, including from:

(a) job boards and other third party sources where you have voluntarily provided your resume or other personal information (e.g. Seek);

(b) other publicly available sources including company searches and social media sites such as LinkedIn, Facebook and Twitter;

(d) referrals from clients and other third parties.

We endeavour to contact and notify the individual concerned of the circumstances of such collection where it is reasonable to do so.

Our website may use “cookies” (these are files that are implanted in your hard drive by some websites to store information about your web use patterns) to enhance or personalise our website services. These cookies may also be used to collect and store information about your usage of our website. We may in any case collect anonymous information that allows us to review information about the date, time and duration of visits to our website without identifying you. This information is generally automatically provided to us by your web browser.

4. How we use personal information

We hold personal information for the primary purpose of providing our services to you (e.g. placing you in employment positions). This includes:

(a) assessing your suitability for particular jobs;

(b) seeking to procure suitable jobs for you;

(c) managing jobs and engagements which we have procured for you, including managing our and your relationship with the employer concerned;

(d) verifying your identity;

(e) responding to your queries;

(f) maintaining our relationship with you;

(g) providing you with information about our services; and

(h) conducting research for our own internal purposes.

We may also use your personal information to send you communications and contact you about our goods and services, programs, events, campaigns, functions or news updates that may be relevant or of interest to you. From time to time we may also send you communications and information about third party products and offers. We will generally give you the option to opt-out of receiving promotional and marketing communications at the time you subscribe to our products and/or services. If you do not wish to be contacted for these purposes you can let us know at any time by contacting us at the details below. Every commercial electronic communication sent by us will contain a functional unsubscribe facility or otherwise allow you to easily opt out of such communications.

We may aggregate personal information of our customers for reporting and statistical purposes. This allows us to better inform ourselves of our customers’ preferences and requirements, and to enable us to monitor the effectiveness of and constantly improve our website and our services. If we disclose any aggregated, demographic or de-identified information to third parties it will not contain any personally identifiable information.

You agree that we may use your personal information for any of these purposes.

5. The circumstances in which we may disclose personal information

We may disclose your personal information for the purposes for which it is primarily held or for a related secondary purpose (as discussed above in paragraph 4).

This may include disclosing information to:

(a) prospective employers, including employers of jobs you have specifically applied for, employers seeking candidates for jobs for which you have not specifically applied, or to prospective employers who may not be presently seeking a particular, specified role;

(b) third parties in order to verify any information provided by you, including professional associations, educational or vocational institutions or bodies;

(d) migration agents, if applicable; superannuation funds and the Australian Taxation Office.

We may disclose personal information to related entities, third party companies and partners with whom we have a relationship, including recruitment database aggregators. You may receive communications directly from these entities. These communications may include information and marketing communications about their products and services. We use reasonable endeavours to ensure that these companies do not breach any Australian laws, however, we disclaim all liability for any unlawful use of your personal information by an affiliated or associated company.

We may disclose your personal information to the extent that we are required to do so by law, including in connection with any legal proceedings or anticipated legal proceedings, or in order to comply with any legal obligation, or to establish, exercise or defend our legal rights. We may sell, transfer, or otherwise disclose our database of personal information to an actual or potential successor entity, purchaser, or investor in connection with a corporate merger, consolidation, sale of our assets or a substantial part of our assets, share sale, investment transaction or other corporate rearrangement.

You agree that we may disclose your personal information in any of these circumstances. We disclaim all liability for any privacy breaches by third parties to whom we have disclosed your personal information in accordance with this policy.

You may withdraw your consent to use or disclose your personal information at any time. To withdraw this consent please contact us at the details below. Please note that withdrawing your consent may mean that we are unable to provide you with our services.

6. Do we transfer or disclose any personal information overseas?

We do not, and do not presently intend to, disclose any personal information to overseas recipients in the ordinary course of our business. If at some point in the future this position changes, we will take reasonable steps to notify you. Despite this, due to the operational services of our information technology providers, personal information that we collect may be transferred to and stored on servers located outside of Australia. We use reasonable endeavours to retain effective control of that information and not to disclose it to any overseas recipient.

Your personal information may however be disclosed overseas if we sell, transfer or disclose our database of personal information to an actual or potential successor entity, purchaser or investor who is located or has offices overseas. It is not practicable to specify the likely countries in which recipients of information may be located in this regard.

The Privacy Act 1988 (Cth) (“the Act”) and corresponding Australian Privacy Principles (“APPs”) require relevant Australian entities to ensure that, before disclosing personal information overseas, reasonable steps are taken to ensure that overseas recipients do not breach the Act or the APPs (APP 8.1). It is not always possible to ensure that overseas recipients will comply. We do not take any responsibility for the actions of overseas third party recipients of personal information. By agreeing to this Privacy Policy you are agreeing that your personal information may be disclosed overseas and that APP 8.1 will not apply to that disclosure. This means that you will not have recourse against us under the Act in the event that an overseas recipient of your personal information breaches the APPs.

7. Security of your personal information

Once in our possession, we take all reasonable precautions to protect the personal information we hold about you from misuse, interference and loss and unauthorised access, modification or disclosure.

Whilst we endeavour to provide a secure online environment, there are inherent risks associated with the transmission of information via the internet and no data transmission over the internet can be guaranteed to be completely secure. We therefore cannot warrant the security of any information you provide to us over the internet and you do so at your own risk.

We encourage you to play an important role in keeping your personal information secure, by maintaining the confidentiality of any passwords and account details used on our website. It is your sole responsibility to maintain such confidentiality and we will not be liable for any damage, loss or expense suffered due to such disclosure.

8. Third parties

Our website is hosted on Squarespace, your data is stored through Squarespace's data storage, databases and the general Squarespace application. They store your data on a secure server behind a firewall. We also useGoogle analytics to help us learn about who visits our site and what pages are being looked at.

Our website may contain links to third party websites and social media features that are hosted by a third party. Links to other websites do not constitute sponsorship, endorsement or approval of the information found on those websites. You should evaluate the accuracy, relevance and suitability for your purposes of any such information. We are not responsible for the privacy policies or practices of third party websites, and your interactions with any social media features are governed by the privacy policies and practices of the hosting entities.

9. Access to and correction of your personal information

We aim to ensure that your personal information is accurate, complete and up to date. To assist us, please contact us via the details below if any of your details provided have changed or if you believe that the information we hold is inaccurate.

You may request us to provide you with access to the personal information we hold about you at any time. We will respond to your access request as soon as possible, however, prior to disclosing any such information it may be necessary for you to satisfactorily verify your identity.

There are exceptional circumstances where access to or correction of your personal information may be refused by us such as where access would be unlawful. We will advise you of such circumstances if they arise.

10. Contact us

If you have any questions or complaints about this privacy policy or our treatment of your personal information, or if you would like to access or amend your personal information, please contact us:

Contact Name: Tim Carroll
Telephone: 02 9089 8837
Email address: tcarroll@325consulting.com

We will endeavour to:

(a) provide an initial response to your query or complaint within 48 hours; and

(b) resolve your query or complaint within 10 business days.

If you are still not satisfied, you can contact the Australian Privacy Commissioner

(see http://www.oaic.gov.au/about-us/contact-us-page or call 1300 363 992).

This policy will be reviewed from time to time to take account of new laws and/or changes to our operations. Any information we hold about you will be governed by our most current policy. We recommend that you periodically review this policy for any changes.